Procurement

SUBMISSION OF BIDS
Due to the Covid-19 pandemic, the Overberg District Municipality has decided that bids may be submitted via email. The email address to be used is tenders@odm.org.za, no other email address must be used to submit bids.

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NOTIFICATION TO EXTEND THE BID VALIDITY PERIOD FROM 90 DAYS TO 180 DAYS
Please be advised that the bid validity period for tenders T13-2019/20 and T14-2019/20 has been extended from 90 days to 180 days.

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NOTICE: BID CANCELLATION - Q10-2019/20
Please be advised that the following formal quotation has been cancelled - Q10-2019/20: Eradication of Invasive Alien Vegetation

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NOTICE: BID CANCELLATION - Q11-2019/20
Please be advised that the following formal quotation has been cancelled - Q11-2019/20: Appointment of an Environmental Consultant

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NOTICE OF TENDER CANCELLATION - T22-2019/20
Please be advised that the following tender has been cancelled - T22-2019/20: Services – Ferry at Malagas for a three (3) year period

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FURTHER EXTENSION OF CLOSING DATE
Due to the current (level 4) nationwide lockdown, please be advised that the closing date for all bids currently advertised by the Overberg District Municipality has been extended to Friday, 29 May 2020.

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EXTENSION OF CLOSING DATE

Due to the extension of the Nationwide Lockdown as announced by President Cyril Ramaphosa on 09 April 2020, please be advised that the closing date for all bids currently advertised by the Overberg District Municipality has been extended to Friday, 08 and 22 May 2020. Any queries regarding the above may be directed to the SCM Manager, Mrs D Kapot – Witbooi at dkapot@odm.org.za

If you are not able to download the documents, try this link instead: https://etenders.treasury.gov.za/content/advertised-tenders - Overberg District Municipality (Department)

What is a Quotation?

A quotation is an informal offer to perform work, render a service or supply goods at a price. Request for Quotation (RFQ) is a form of procurement where processes and procedures have been relaxed in accordance with pre-determined transactional ceiling costs.

What is a Bid?

A bid, previously called a tender, is a formal offer to perform, render a service or supply goods at a price. The bidding process is a detailed, document driven process, which requires the potential supplier to complete and submit a document within a predetermined timeframe.

Get registered

In order to register, you will need the following:

• A valid Tax Clearance Certificate (TAC) obtainable from the Receiver of Revenue (SARS).
• A credible bank account.
• Registered with the appropriate Industry Regulatory body for your specific industry (e.g. attorney with the law society), where applicable.
• BEE Certificate, where applicable

Complete Supplier Registration forms available from municipal offices or download here. (hyperlink to doc).

Access bids or quotations via:

• Our website
• Notice boards
• Newspapers

Tips for Completing/Submitting Your Offer

• Read documents carefully and provide all information requested.
• Attach all requested documentation (e.g. Tax Clearance Certificate).
• Ensure that you have provided the correct price and details for your office.
• Answer all questions truthfully, if you get caught it may disqualify your offer and lead to further action.
• When in doubt, enquire on the information requested.
• Ensure that you are able to meet all the requirements within the specified time and can thus honour the conditions of the contract.
• Ensure that your offer (quotation or bid) is deposited at the closing destination before the closing time.
• BBBEE supplier must ensure that they claim their preference points by completing the required documentation and attaching the necessary momentary proof.
• Ensure that your bid document is deposited in the correct bid (tender) box.
• Ensure that bid documents are signed on the indicated areas.
• Be aware of "fronting" scams ("fronting" - The utilisation of HDIs for the purpose of obtaining preference points when bidding for government bids or quotations without any real empowerment of the HDI).

For any queries related to procurement, contact:

Tel: 028 425 1157

Fax: 028 425 1014

Email: info@odm.org.za

Address:

26 Long Street

Bredasdorp

7280