Bredasdorp
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11 January 2024
EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT - MONTHLY STATEMENT_ December 2023
PROGRAMME NAME: EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT
REPORTING PERIOD: December 2023 REPORT NUMBER: 10/2023
PROJECT NAME: Procurement of Back-Up Generators for Overberg Region
SUMMARY OF APPROVED SCOPE OF WORK PER PROJECT
As per business plan submitted on 3 March 2023, ODM to purchase and ensure the safe-keeping of three (3) 100 KVA generators for use by the District Municipality and the four (4) Local Municipalities in the Overberg region as and when required on a first come, first serve basis in response to the prolong load-shedding, thereby mitigating the impact on the provision of basic services and potential health risks.
The following equipment will be purchase and installed:
- 1 x 100 KVA generator with 10 KVA UPS for Disaster Management Centre
- 2 x 100 KVA mobile back-up generators mounted on custom built twin axle trailers.
PROCURED OR INSTALLED ASSET LOCATION(S)
| Site Name | Asset Name | GPS Location | Photograph |
| ODM Fire Station | 100 KVA Generator with 10 KVA UPS | Bredasdorp | See below |
| ODM Stores and Roads Agency premisses | 2x100KVA mobile Generators mounted on custom built twin axle trailers | Bredasdorp | See attached |
PROCURED ASSET INFORMATION
| Supplier | Asset | Order No. & Date | Delivery Lead Timelines | Amount (VAT incl) | Asset Nr |
| Mbele Electrical | 1 x Generator | 165373&4 - 13/10/2023 | Delivered-28/9/23 and paid | R547 067 | N/A yet |
| Mbele Electrical | 2x Generators | 164104 - 16/5/23 | Delivered-29/6/23 | R756 374 | N/A yet |
| Memotek Trading | 2 x Twin axle Trailers | 164085 - 15/5/23 | Delivered and paid on 25 Aug 23 | R140 870 | N/A yet |
| Simons Electrical | Electrical works at ODM Roads | 164158 - 19/5/23 | Installed and paid on 14 Sept23 | R62 790 | N/A |
| Simons Electrical | Electrical works at Fire Brigade | 164897- 16/8/23 | Installed and paid on 28 Sept23 | R40 390 | N/A |
OVERALL PROGRESS AND EXPENDITURE TO DATE
Below is a schedule that indicated the actual cost of R1 547 491 already paid and the committed cost of R52 509 for which deliveries/payments are awaited:
| Asset | Estimated cost | Actual (VAT incl.) | Committed Cost | Total |
| Generators | R 1,3 million | R 1, 303 441 | R 0 | R1 303 441 |
| Trailor’s | R 150 000 | R140 870 | R 0 | R 140 870 |
| Connection costs | R 150 000 | R103 180 | R 52 509 | R 155 689 |
| TOTAL | R1.6 million | R1 547 491 | R 52 509 | R1 600 000 |
The two generators that was delivered on 29 June 2023, had since been mounted on the trailers and the mobile units are temporarily stationed at the Fire Brigade in Bredasdorp. Once the cable connections had been completed, the units will be deployed to the ODM depots at Caledon and Swellendam to serve as backup generators for the site offices and petrol pumps situated at these depots. From these locations, the mobile generators could then easily be deployed to assist with any dire needs at the nearby local municipalities in the Overberg District. The connections cost and cabling, necessary to connect the mobile emergency generators to operate, was not provided for in the original business plan. However, there is sufficient funding available within the grant allocation to cater for these necessary requirements.
PROGRAMME CHART AND CASHFLOW PROJECTIONS
The grant payment had been received in full and an amended TPA signed for roll-overs.
ANTICIPATED RISKS AND CHALLENGES
The mobile units will be deployed to be mobilized from Caledon and Swellendam depots once the cable connection installations had been completed. The cables were finally delivery in November 2023 and installation should be completed by the end of December 2023. Unfortunately, there was a further delay with some of the connection parts that was delivered incorrectly and the expected commissioning is now end of January 2024.
MITIGATING ACTIONS
An approval for roll-over of the unspent grant had been received from PT on 18 August 2023 and approved by Council in the Adjustment budget on 21 August 2023.
UPDATED MONTHLY PUBLIC ANNOUNCEMENT
An updated public announcement was published on ODM’s website on 7 December 2023 on link: https://odm.org.za/emergency-municipal-loadshedding-relief-grant-monthly-statement-november-2023
RG Bosman
Municipal Manager
Overberg District Municipality
Date: 2024/01/08