Bredasdorp
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07 March 2024
EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT - MONTHLY STATEMENT_ February 2024
PROGRAMME NAME: EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT
REPORTING PERIOD: February 2024 REPORT NUMBER: 12/2023-24
PROJECT NAME: Procurement of Back-Up Generators for Overberg Region
SUMMARY OF APPROVED SCOPE OF WORK PER PROJECT
As per business plan submitted on 3 March 2023, ODM to purchase and ensure the safe-keeping of three (3) 100 KVA generators for use by the District Municipality and the four (4) Local Municipalities in the Overberg region as and when required on a first come, first serve basis in response to the prolong load-shedding, thereby mitigating the impact on the provision of basic services and potential health risks.
The following equipment will be purchase and installed:
- 1 x 100 KVA generator with 10 KVA UPS for Disaster Management Centre
- 2 x 100 KVA mobile back-up generators mounted on custom built twin axle trailers.
PROCURED OR INSTALLED ASSET LOCATION(S)
| Site Name | Asset Name | GPS Location | Photograph |
| ODM Fire Station | 100 KVA Generator with 10 KVA UPS | Bredasdorp | See attached |
| ODM Stores and Roads Agency premisses | 2x100KVA mobile Generators mounted on custom built twin axle trailers | Swellendam and Caledon | Will be provided |
PROCURED ASSET INFORMATION
| Supplier | Asset | Order No. & Date | Delivery Lead Timelines | Amount (VAT incl) | Asset Nr |
| Mbele Electrical | 1 x Generator | 165373&4 - 13/10/2023 | Delivered 28/9/23 and paid | R547 067 | N/A yet |
| Mbele Electrical | 2x Generators | 164104 - 16/5/23 | Delivered-29/6/23 | R756 374 | N/A yet |
| Memotek Trading | 2 x Twin axle Trailers | 164085 - 15/5/23 | Delivered and paid on 25 Aug 23 | R140 870 | N/A yet |
| Simons Electrical | Electrical works at ODM Roads | 164158 - 19/5/23 | Installed and paid on 14 Sept23 | R62 790 | N/A |
| Simons Electrical | Electrical works at Fire Brigade | 164897- 16/8/23 | Installed and paid on 28 Sept23 | R40 390 | N/A |
OVERALL PROGRESS AND EXPENDITURE TO DATE
Below is a schedule that indicated the actual cost of R1 600 000 already paid for which deliveries, installation and payments summarized as follows:
| Asset | Estimated cost | Actual (VAT incl.) | Committed Cost | Total |
| Generators | R 1,3 million | R 1, 303 441 | R 0 | R1 303 441 |
| Trailor’s | R 150 000 | R140 870 | R 0 | R 140 870 |
| Connection costs | R 150 000 | R155 689 | R 0 | R 155 689 |
| TOTAL | R1.6 million | R1 600 000 | R 0 | R1 600 000 |
The two generators that was delivered on 29 June 2023, had since been mounted on the trailers and the mobile units are temporarily stationed at the Fire Brigade in Bredasdorp. Once the cable connections had been completed, the units will be deployed to the ODM depots at Caledon and Swellendam to serve as backup generators for the site offices and petrol pumps situated at these depots. From these locations, the mobile generators could then easily be deployed to assist with any dire needs at the nearby local municipalities in the Overberg District. The connections cost and cabling, necessary to connect the mobile emergency generators to operate, was not provided for in the original business plan. However, there is sufficient funding available within the grant allocation to cater for these necessary requirements. The mobile unit at Swellendam was finally installed and commissioned in January 2024 and the connection for the mobile unit for Caledon had been completed. The mobile generator which was stationed at the Fire Brigade in the meantime, can now be deployed to Caledon.
PROGRAMME CHART AND CASHFLOW PROJECTIONS
The grant payment had been received in full and an amended TPA signed for roll-overs.
ANTICIPATED RISKS AND CHALLENGES
None. The final commissioning of the total project is now completed and the close out report will be submitted. It should be noted however that the unit at Swellendam had been ordered by WCPG to assist at Laingsburg until the Eskom pylon storm damages had been repaired.
CLOSE OUT REPORT
The close out report can be viewed here: Close out report 08 March 2024.
MITIGATING ACTIONS
None.
UPDATED MONTHLY PUBLIC ANNOUNCEMENT
An updated public announcement was published on ODM’s website on 5 February 2024 on link: https://odm.org.za/emergency-municipal-loadshedding-relief-grant-monthly...
RG Bosman
Municipal Manager
Overberg District Municipality
Date: 2024/03/06