PROGRAMME NAME: EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT

REPORTING PERIOD: October 2023                    REPORT NUMBER:  08/2023

PROJECT NAME: Procurement of Back-Up Generators for Overberg Region

SUMMARY OF APPROVED SCOPE OF WORK PER PROJECT
As per business plan submitted on 3 March 2023, ODM to purchase and ensure the safe-keeping of three (3) 100 KVA generators for use by the District Municipality and the four (4) Local Municipalities in the Overberg region as and when required on a first come, first serve basis in response to the prolong load-shedding, thereby mitigating the impact on the provision of basic services and potential health risks.

The following equipment will be purchase and installed:

• 1 x 100 KVA generator with 10 KVA UPS for Disaster Management Centre
• 2 x 100 KVA mobile back-up generators mounted on custom built twin axle trailers.

PROCURED OR INSTALLED ASSET LOCATION(S)

PROCURED ASSET INFORMATION

OVERALL PROGRESS AND EXPENDITURE TO DATE
Below is a schedule that indicated the actual cost of R1 000 424 already paid and the committed cost of R599 576 for which deliveries/payments are awaited:

The two generators that was delivered on 29 June 2023, had since been mounted on the trailers and the mobile units are temporarily stationed at the Fire Brigade in Bredasdorp. (see photo below). Once the cable connections had been completed, the units will be deployed to the ODM depots at Caledon and Swellendam to serve as backup generators for the site offices and petrol pumps situated at these depots. From these locations, the mobile generators could then easily be deployed to assist with any dire needs at the nearby local municipalities in the Overberg District. The connections cost and cabling, necessary to connect the mobile emergency generators to operate, was not provided for in the original business plan. However, there is sufficient funding available within the grant allocation to cater for these necessary requirements.  

PROGRAMME CHART AND CASHFLOW PROJECTIONS
The grant payment had been received in full and an amended TPA signed for roll-overs.

ANTICIPATED RISKS AND CHALLENGES
None – the mobile units will be deployed to be mobilized from Caledon and Swellendam depots once the cable connection installations had been completed. There is a delay in receiving the cable delivery but should be received by the end of November to complete the installation.

MITIGATING ACTIONS
An approval for roll-over of the unspent grant had been received from PT on 18 August 2023 and approved by Council in the Adjustment budget on 21 August 2023.

UPDATED MONTHLY PUBLIC ANNOUNCEMENT
An updated public announcement was published on ODM’s website on 8 October 2023 on the ODM website: https://odm.org.za/news

RG Bosman
Municipal Manager
Overberg District Municipality
Date: 2023/11/07

AMENDMENT OF AGREEMENT IN TERMS OF S33 AND S116 OF THE LOCAL GOVERNMENT MUNICIPAL FINANCE MANAGEMENT ACT 56 OF 2003

Notice is hereby given in terms of Sections 33 and 116 (3) of the Local Government Municipal Finance Management Act, 2003 (Act 56 of 2003) (read in conjunction with MFMA Circular No. 62) that it is the intention of Overberg District Municipality to amend the existing contracts as follows:

Notice is hereby further given in terms of Section 21 and 21A of the Local Government Municipal Systems Act, 2000 (Act 32 of 2000) that the local community and affected parties are invited to submit comments or representations on the proposed amendment of agreement. Such comments or representations must be submitted by not later than Wednesday, 29 November 2023 at 12:00.

The reasons for the amendment and variation of the existing contract have been considered and accepted by the Municipal Council at its special Council meeting held on 30 October 2023 under item A22 of which a copy will be made available to all interested parties on request via the e-mail address indicated below.

Comments together with supporting documentation and / or representations must be submitted in a sealed envelope clearly endorsed “RESPONSE TO AMENDMENT OF CONTRACTS” and deposited in the tender box at 26 Long Street, Bredasdorp. No Faxed or e-mailed comments will be considered.

For any information about the above please contact Ms Daniele Kapot-Witbooi via e-mail at dkapot@odm.org.za.

MR R BOSMAN
MUNICIPAL MANAGER
30.10.2023