PROGRAMME NAME: EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT

REPORTING PERIOD: JULY 2023                   REPORT NUMBER:  05/2023

PROJECT NAME: Procurement of Back-Up Generators for Overberg Region

SUMMARY OF APPROVED SCOPE OF WORK PER PROJECT
As per business plan submitted on 3 March 2023, ODM to purchase and ensure the safe-keeping of three (3) 100 KVA generators for use by the District Municipality and the four (4) Local Municipalities in the Overberg region as and when required on a first come, first serve basis in response to the prolong load-shedding, thereby mitigating the impact on the provision of basic services and potential health risks.

The following equipment will be purchased and installed:

• 1 x 100 KVA generator with 10 KVA UPS for Disaster Management Centre
• 2 x 100 KVA mobile back-up generators mounted on custom built twin axle trailers

PROCURED OR INSTALLED ASSET LOCATION(S)

PROCURED ASSET INFORMATION

OVERALL PROGRESS AND EXPENDITURE TO DATE
Below is a schedule that indicated the actual cost already paid and the total committed cost of R702 756 for which deliveries are awaited:

The two generators that was delivered on 29 June 2023, will be mounted on the trailers and stationed as the ODM depots in Swellendam and Caledon to serve as backup generators for the site offices and the petrol depot situated at these depots. From these locations, the mobile generators could be easily deployed to assist with any dire needs at the nearby local municipalities in the Overberg District. Connection cost to provide for cabling is necessary to connect the system to mobile emergency generators stationed at these depots which was not provided for in the original business plan. However, sufficient savings had been realized to cover all the connection cost within the total allocated amount. Cost estimates for the connection had been obtained and submitted to PT to support the roll-over.

PROGRAMME CHART AND CASHFLOW PROJECTIONS
The grant payment had been received in full and an amended TPA signed for roll-overs.

ANTICIPATED RISKS AND CHALLENGES
Delays is experienced in the delivery time due to availability of generators and cables.

MITIGATING ACTIONS
An approval for roll-over of the unspent grant had been received from PT on 18 August 2023 and approved by Council in the Adjustment Budget on 21 August 2023.

UPDATED MONTHLY PUBLIC ANNOUNCEMENT
A public announcement was published on ODM’s website on 4 August 2023 on the ODM website: https://odm.org.za/news

RG Bosman
Municipal Manager
Overberg District Municipality
Date: 2023/09/06

ADJUSTMENT BUDGET 2023/2024

Notice is hereby given that the Overberg District Municipality’s First Adjustment Budget for 2023/2024-2025/2026, was approved by the Council on 21st August 2023 in terms of Section 28(2) of the Municipal Finance Management Act (Act 56 of 2003).

The 2023/2024 Adjustment Budget is available on the website at www.odm.org.za

Enquiries may be directed to Mr N Kruger at 028 425 1157 during office hours.

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IDP / BUDGET / PMS TIME SCHEDULE OF KEY DEADLINES 2023/2024

Notice is hereby given in terms of the Local Government Municipal Finance Management Act, 2003 (Act 56 of 2003) that an IDP/Budget/PMS Time Schedule of Key Deadlines for the period 2023/2024, in preparation for the 2024/2025 IDP Review, Budget and SDBIP, was adopted by Council on 21 August 2022.

The IDP/Budget/PMS Time Schedule can be viewed on the Municipality’s website at www.odm.org.za.

Enquiries may be directed to:

IDP:                 Mr Franco Ruiters       fruiters@odm.org.za

Budget:           Mr Nantes Kruger       nkruger@odm.org.za

PMS:               Ms Marietjie Dunn       mdunn@odm.org.za

Overberg District Municipality
26 Long Street / Private Bag X22
Bredasdorp 7280
Tel:      028 425 1157
Fax:     028 425 1014

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RICHARD BOSMAN
MUNICIPAL MANAGER
21 August 2023

Notice is hereby given that a Special Council Meeting of the Overberg District Municipality will be held on MONDAY, 14 AUGUST 2023 at 11:00 in the Council Chamber.

MR R BOSMAN
MUNICIPAL MANAGER
07.08.2023

The Overberg District Municipality hereby invites suitably qualified persons to serve on its Audit and Performance Audit Committee as required in terms of Section 14 of the Municipal Planning and Performance Management Regulations, 2001 and Section 166 of the Municipal Finance Management Act, No 56 of 2003.

Requirements: The Committee will consist of four members of whom at least one must be an expert in performance management. Each member should be capable of making a valuable contribution to the Committee and should be independent of management. A postgraduate qualification in Accounting, Auditing and Management, and/or CA(SA) qualification will be an advantage. Previous experience in financial and performance auditing, and as a member of an Audit Committee in local government and/or public sector, will be a further advantage.

Other essential requirements: • Relevant experience in corporate governance • Exposure to the local government sector and familiarity with risk management practices • Knowledge and understanding of internal controls, major accounting and public sector reporting issues • Knowledge and understanding of and exposure to legislation/policies (MFMA/GRAP/National Treasury Regulations) • Knowledge and understanding of the roles of internal and external audit • Knowledge of and experience in ICT will be added advantage • Excellent communication skills • Knowledge and understanding of performance management • Interest in the local community affairs and the ability to contribute to transparent administration and good governance • Possess the following qualities: * Independence * Integrity * Objectivity * Willingness to dedicate time and vigour to council responsibilities.

Responsibilities: The Audit and Performance Audit Committee will perform all functions stipulated in Section 166 of the Municipal Finance Management Act, No 56 of 2003. The responsibilities of the Audit and Performance Audit Committee will also include the responsibilities as set out in the Audit Charter. The Committee will meet at least four times a year.

As far as the external audit is concerned, the duties of the Audit and Performance Audit Committee will be to consider the following: • The annual financial statements prior to submission to council and the Auditor-General • The scope of the external audit engagement • The Auditor-General’s report on the financial statements and management responses thereto with a review to ensuring satisfactory responses and corrective action, where necessary • To bring salient features of the Auditor-General’s report to the attention of the Council • The timing and cost of the engagement.

The Internal Audit Function functionally falls under the supervision of the Audit and Performance Audit Committee. In this regard the Committee’s responsibilities are to: • Consider, review and approve the audit plans of Internal Audit to ensure that it addresses the critical risk areas of the business of council • Receive relevant reports from Internal Audit on a quarterly basis • Review the performance of Internal Audit • Determine the Internal Audit function’s mandate • Follow up on significant Internal Audit findings and highlight the same to council • Monitor the coordination of activities between internal and external audit • Satisfy itself that there are adequate controls in place to mitigate the risk of fraud and errors • Issue the Audit and Performance Audit Committees’ report for the annual report of the Municipality.

Remuneration and duration of appointment: Appointed members will be compensated for their time at rates approved by National Treasury in terms of Treasury Regulation 20.2.2. The appointment is for a period of three years, after which the term may be extended for a further period of three years at the sole discretion of Council.

Enquiries may be directed to Mr F Coetzee at (028) 425-1157 during office hours.

Closing date: 04 September 2023

Applications, accompanied by a certified CV and certified copies of qualifications, as well as information regarding, experience should be addressed to the Municipal Manager, Overberg District Municipality, Private Bag X22, Bredasdorp 7280, or can be hand delivered at Reception, Overberg District Municipality, 26 Long Street, Bredasdorp.

R BOSMAN
MUNICIPAL MANAGER

Published 2023-08-07