PROGRAMME NAME: EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT

REPORTING PERIOD: MAY 2023                   REPORT NUMBER:  02/2023

PROJECT NAME: Procurement of Back-Up Generators for Overberg Region

SUMMARY OF APPROVED SCOPE OF WORK PER PROJECT
As per business plan submitted on 3 March 2023, ODM to purchase and ensure the safe-keeping of three (3) 100 KVA generators for use by the District Municipality and the four (4) Local Municipalities in the Overberg region as and when required on a first come, first serve basis in response to the prolong load-shedding, thereby mitigating the impact on the provision of basic services and potential health risks.

The following equipment will be purchase:

• 1 x 100 KVA generator with 10 KVA UPS for Disaster Management Centre
• 2 x 100 KVA mobile back-up generators mounted on custom built twin axle trailers

PROCURED OR INSTALLED ASSET LOCATION(S)

PROCURED ASSET INFORMATION

OVERALL PROGRESS AND EXPENDITURE TO DATE
All the equipment had been ordered and the total committed amount is R1 444 312 (VAT inclusive) which is compares as follows against the estimated costs:

Another need was identified during a disaster contingency meeting in case of Eskom “Black out” to ensure that ODM’s main petrol depot in Bredasdorp will be ensured of continue power to provide fuel at the pumps to emergency vehicles. A connection cost to provide for cabling in the amount of R62 790 (VAT inclusive) is necessary to connect the system to an emergency generator which was donated to the Roads Agency to be installed on the same premisses. The balance of the saving will be reserved for any unforeseen project costs.

PROGRAMME CHART AND CASHFLOW PROJECTIONS
An application for a roll-over will be submitted for the unspent balance of the grant funding received if the delivery is delayed beyond the closure of the year end.

ANTICIPATED RISKS AND CHALLENGES
There might be delays to delivery times due to availability of generators – 6 to 8 weeks

MITIGATING ACTIONS
Orders was placed as soon as possible and if not delivered in time, be rolled over on the next budget 2023/24

UPDATED MONTHLY PUBLIC ANNOUNCEMENT
A public announcement was published on ODM’s website on 19 May 2023 at the following link: https://odm.org.za/emergency-municipal-loadshedding-relief-grant-monthly...

RG Bosman
Municipal Manager
Overberg District Municipality
Date: 2023/06/05

2023/2024 1st REVIEW AND AMENDED INTEGRATED DEVELOPMENT PLAN (IDP) OF   2022/2023 – 2026/2027
Notice is hereby given in terms of Section 25 of the Local Government: Municipal Systems Act, 2000 (Act 32 of 2000) that the 2023/2024 1st Review and Amended Integrated Development Plan (IDP) of 2022/2023 to 2026/2027 of the Overberg District Municipality was adopted by Council on 29 May 2023.

THREE-YEAR BUDGET / MEDIUM-TERM REVENUE AND EXPENDITURE FRAMEWORK (MTREF) 2023/2024 – 2025/2026
Notice is hereby given in terms of the Local Government: Municipal Finance Management Act, 2003 (Act 56 of 2003) (MFMA) that the Three-Year Budget for 2023/2024 to 2025/2026 of the Overberg District Municipality was adopted by Council on 29 May 2023.

AMENDED OVERBERG DISTRICT SPATIAL DEVELOPMENT FRAMEWORK (SDF)
Notice is hereby given in terms of the Local Government:  Municipal Systems Act, 2000 (Act 32 of 2000)), Chapter 4, section 12 of the Spatial and Land Use Planning Act, and section 10 of the Western Cape Land Use Planning Act, 2014 (Act 13 of 2014), that Council adopted the Amended Spatial Development Framework for the Overberg District Municipality on 29 May 2023.

The above documents can be viewed on the municipal website at www.odm.org.za.

Enquiries may be directed to:

RG BOSMAN
MUNICIPAL MANAGER
OVERBERG DISTRICT MUNICIPALITY

CALL TO PROSPECTIVE SUPPLIERS AND SERVICES PROVIDERS TO APPLY FOR LISTING AS A PREFERRED SUPPLIER ON OVERBERG DISTRICT MUNICIPALITY’S SUPPLIER DATABASE

In compliance with the Municipal Finance Management Act (MFMA) and other regulations, and to ensure a competitive procurement process, Overberg District Municipality invites all prospective suppliers to register on the Overberg District Municipality’s Supplier Database and the Central Supplier Database (CSD). The purpose of this database is to give all prospective suppliers an equal opportunity to submit quotations to the Overberg District Municipality.

The listing of any prospective service provider whose name appears on the National Treasury’s database as a person who is prohibited from doing business with the public sector, will be disallowed.

Please note that registration on the Overberg District Municipality’s supplier database does not guarantee business opportunities.

All prospective suppliers must also be registered on the Central Supplier Database (CSD). Registrations on the CSD can be done online at www.csd.gov.za

Supplier Database application forms can be collected at the Overberg District Municipality’s offices at 26 Long Street, Bredasdorp or contact Mr J Harmse or Mrs D Kapot-Witbooi, tel. (028) 050-0920 or (028) 050-0961, e-mail: jharmse@odm.org.za or dkapot@odm.org.za

Completed application forms, in envelopes clearly endorsed “Database of Prospective Suppliers” must be sent to Mr R Bosman, the Municipal Manager, Private Bag X22, 26 Long Street, Bredasdorp 7280.

IN TERMS OF SECTION 116 OF THE LOCAL GOVERNMENT: MUNICIPAL FINANCE MANAGEMENT ACT 56 OF 2003

Notice is hereby given in terms of section 116(3) of the Local Government: Municipal Finance Management Act, 2003 (Act 56 of 2003) (read in conjunction with MFMA Circular No. 62) that it is the intention of Overberg District Municipality to amend the existing contract as follows:

Notice is hereby further given in terms of sections 21 and 21A of the Local Government: Municipal Systems Act, 2000 (Act 32 of 2000) that the local community and affected parties are invited to submit comments or representations on the proposed amendment of agreement. Such comments or representations must be submitted by not later than Friday, 30 June 2023 at 12:00.

Comments, together with supporting documentation and/or representations, must be submitted in a sealed envelope clearly endorsed “RESPONSE TO AMENDMENT OF TENDER T23-2020/21” and deposited in the tender box at 26 Long Street, Bredasdorp. All submissions must be addressed to: The Municipal Manager, Overberg District Municipality.

Persons who are physically disabled or who cannot write but wish to participate in the process, may come during office hours to the Overberg District Municipality’s office at 26 Long Street, Bredasdorp where a staff member (Ms D Kapot-Witbooi or Ms C Reid) will assist that person to transcribe that person’s comments of representations.

MR RG BOSMAN
MUNICIPAL MANAGER