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Thu
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Important numbers

Overberg District Municipality028 425 1157
Bredasdorp Fire, Rescue & Disaster Management Services028 425 1690
Uilenkraalsmond Resort028 050 0894
Die Dam Resort028 482 1710
Swellendam Municipal Health Sub-District Office10177
Otto du Plessis Hospital028 424 1167
NSRI028 435 7777
Corruption Hotline0800 701 701
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Important numbers

Overberg District Municipality 028 425 1157
Bredasdorp Fire, Rescue & Disaster Management Services 028 425 1690
Uilenkraalsmond Resort 028 050 0894
Die Dam Resort 028 482 1710
Swellendam Municipal Health Sub-District Office 10177
Otto du Plessis Hospital 028 424 1167
NSRI 028 435 7777
Corruption Hotline 0800 701 701
Home>Policies and By-laws

Policies and By-laws

Sort by:

Delegations Framework Policy

Published 2016-07-01

Last updated: 06/06/2018
Delegations Framework Policy (201.02KB) Overberg consolidated delegations (302.82KB)

Liquidity Policy

Published 2016-07-01

Last updated: 28/05/2018
Liquidity Policy (573.63KB)

Virement Policy

Published 2016-07-29

Last updated: 06/06/2018
Virement Policy (37.95KB) Virement Policy Council Resolution (65.86KB)

Borrowing Policy

Published 2018-03-27

Last updated: 16/07/2018
Borrowing Policy 2018 - 2019 (439.14KB) Council Resolution Borrowing Policy (449.43KB)

Preferential Procurement Framework Policy

Published 2018-03-27

Last updated: 16/07/2018
Preferential Procurement Framework Policy 2018_2019 (364.69KB) Council Resolution Preferential Procurement Framework (449.43KB)

Bad Debt Write-off Policy

Published 2018-02-28

Last updated: 16/07/2018
Bad Debt Write-off Policy 2018-2019 (58.76KB) Bad Debt Write-off Policy Council Resolution (225.13KB)

Records Management Policy

Published 2018-02-23

Last updated: 16/07/2018
Records Management Policy (153.34KB)

Cash Management and Investment Policy

Published 2018-02-01

Last updated: 16/07/2018
Cash Management and Investment Policy 2018 - 2019 (76.31KB) Cash Management and Investment Policy Council Resolution (221.79KB)

Performance Management Policy Framework 2017

Published 2017-12-06

Last updated: 20/07/2018
Performance Management Policy Framework 2017 (931.1KB)

Credit Control and Debt Management Policy 2017-2018

Published 2017-12-04

Last updated: 13/08/2018
Credit Control and Debt Management Policy 2017-2018 (60.93KB) Council Resolution (45.92KB)

Code of Ethics 2017-2018

Published 2017-08-03

Last updated: 16/08/2018
Code of Ethics 2017-2018 (270.8KB)

EPWP Policy

Published 2017-07-04; Updated 2019-01-15

Last updated: 15/01/2019
EPWP Policy (5.45MB)

Risk Management Policy

Published 2017-07-04

Last updated: 16/08/2018
Risk Management Policy (3.35MB)

Asset Management Policy

Published 2017-04-04

Last updated: 23/08/2018
Asset Management Policy (274.16KB) Council Resolution A69 Policies 2017_2018 (82.34KB)

Anti-Fraud, Corruption and Financial Misconduct Policy

Published 2017-04-04

Last updated: 23/08/2018
Anti-Fraud, Corruption and Financial Misconduct Policy (79.27KB) Council Resolution A69 Policies 2017_2018 (45.92KB)

Budget Policy

Published 2017-04-04

Last updated: 23/08/2018
Budget Policy (146.56KB) Council Resolution A69 Policies 2017_2018 (45.92KB)

Calculation for the Impairment of Debtors policy

Published 2017-04-04
 

Last updated: 23/08/2018
Calculation for the Impairment of Debtors policy (39.92KB) Council Resolution A69 Policies 2017_2018 (45.92KB)

Customer Care Policy

Published 2017-04-04

Last updated: 23/08/2018
Customer Care Policy (64.64KB) Council Resolution A69 Policies 2017_2018 (64.64KB)

Funding and Reserves Policy

Published 2017-04-04
 

Last updated: 23/08/2018
Funding and Reserves Policy (64.82KB) Council Resolution A69 Policies 2017_2018 (45.92KB)

Infrastructure Investment and Capital Projects Policy

Published 2017-04-04

Last updated: 23/08/2018
Infrastructure Investment and Capital Projects Policy (65.1KB) Council Resolution A69 Policies 2017_2018 (45.92KB)

Long Term Financial Planning Policy

Published 2017-04-04

Last updated: 23/08/2018
Long Term Financial Planning Policy (61.34KB)

Management and Administration of Immovable Assets Policy

Published 2017-04-04

Last updated: 23/08/2018
Management and Administration of Immovable Assets Policy (84.61KB) Council Resolution A69 Policies 2017_2018 (45.92KB)

Payroll Management and Administration Policy

Published 2017-04-04

Last updated: 23/08/2018
Payroll Management and Administration Policy (70.1KB)

Tariff Policy

Published 2017-04-04

Last updated: 23/08/2018
Tariff Policy (86.36KB) Council Resolution A69 Policies 2017_2018 (45.92KB)

Infrastructure Procurement and Delivery Management Policy

Published 2017-05-15

Last updated: 04/09/2018
Infrastructure Procurement and Delivery Management Policy (160.95KB) Council Resolution (443.43KB)

Environmental Management Policy

Published 2017-12-04

Last updated: 09/10/2018
Environmental Management Policy (122.02KB)

Acting Allowance Policy

Published 22 November 2018

Last updated: 22/11/2018
Acting Allowance Policy (1.4MB)

Bursary and Study Aid Policy

Published 22 November 2018

Last updated: 22/11/2018
Bursary and Study Aid Policy (1.11MB)

Cellular Phones, Tablet and Data Card Policy

Published 22 November 2018

Last updated: 22/11/2018
Cellular Phones, Tablet and Data Card Policy (409.83KB)

Dress Code Policy

Published 22 November 2018

Last updated: 22/11/2018
Dress Code Policy (291.12KB)

Employee Assistance Program Policy

Published 22 November 2018

Last updated: 22/11/2018
Employee Assistance Program Policy (399.71KB)

Extra Services Allowance Policy

Published 22 November 2018

Last updated: 22/11/2018
Extra Services Allowance Policy (1.23MB)

HIV-Aids Workplace Policy

Published 22 November 2018

Last updated: 22/11/2018
HIV-Aids Workplace Policy (480.83KB)

Overtime Policy

Published 22 November 2018

Last updated: 22/11/2018
Overtime Policy (368.34KB)

Occupational Health and Safety Policy

Published 22 November 2018

Last updated: 22/11/2018
Occupational Health and Safety Policy (761.51KB)

Recruitment and Selection Policy

Published 22 November 2018

Last updated: 22/11/2018
Recruitment and Selection Policy (3.22MB)

Smoking Policy

Published 22 November 2018

Last updated: 22/11/2018
Smoking Policy (168.53KB)

Sexual Harassment Policy

Published 22 November 2018

Last updated: 22/11/2018
Sexual Harassment Policy (580.71KB)

Substance Abuse Policy

Published 22 November 2018

Last updated: 22/11/2018
Substance Abuse Policy (559.98KB)

Task Job Evaluation Policy

Published 22 November 2018

Last updated: 22/11/2018
Task Job Evaluation Policy (2.35MB)

Municipal health Services By-Law

Published 2019-03-08

Last updated: 08/03/2019
Municipal health Services By-Law (292.56KB)

Draft Policies 2019

Published 2019-03-28

Last updated: 28/03/2019
Draft Cost Containment Policy (862.73KB) Draft Subsistence and Travel Policy (929.98KB) Draft Virement Policy (711.29KB)

Policies for Review 2019

Published 2019-03-28

Last updated: 28/03/2019
Asset Management Policy (2.46MB) Borrowing Policy (427.83KB) Budget Policy (1.15MB) Cash Management and Investment Policy (586.43KB) Credit Control and Debt Collection Policy (380.15KB) Customer Policy (308.07KB) Demand Management Policy (463.97KB) Funding and Reserves Policy (381.71KB) Infrastructure Investment and Capital Projects Policy (346.63KB) Infrastructure Procurement and Delivery Management Policy (1.52MB) Liquidity Policy (394.59KB) Long Term Financial Planning Policy (373.7KB) Management and Administration of Immovable Assets Policy (652.23KB) Payroll Management and Administration Policy (352.17KB) Preferential Procurement Policy (813.93KB) Supply Chain Management Policy (2.55MB) Tariff Policy (507.37KB)

Cost Containment Policy

Published 2019-11-07

Last updated: 07/11/2019
Cost Containment Policy (939.14KB)

Municipal Health Services By-Law 15 July 2019

Published 2020-01-30

Last updated: 30/01/2020
Municipal Health Services By-Law 15 July 2019 (1.25MB)

Policies for Review 2020

Published 2020-06-02

Last updated: 02/06/2020
Cash Management and Investment Policy (198.13KB) SCM Policy (282.78KB) Virement Policy (354.36KB) Asset Management Policy (1.77MB) Borrowing Policy (355.26KB) Budget Policy (794.55KB) Cost Containment Policy (939.14KB) Credit Control and Debt Management Policy (368.55KB) Customer Care Policy (273.44KB) Demand Management Policy (383.23KB) Funding and Reserves Policy (326.45KB) Infrastructure Investment and Capital Projects Policy (313.91KB) Infrastructure Procurement and Delivery Management Policy (1.03MB) Liquidity Policy (348KB) List of Budget-Related Policies (105.58KB) Long term Financial Planning Policy (334.81KB) Management and Admin of Immovable Assets Policy (520.81KB) Payroll Management and Administration Policy (319KB) Preferential Procurement Policy (595.24KB) Tariff Policy (419.7KB) Travel and subsistence Policy (2.06MB)

Risk Management Policy 2020 2021

Published 2020-07-02

Last updated: 03/07/2020
Risk Management Policy 2020 2021 (383.14KB)

Sexual Harassment Policy 06.12.2019

Published 2020-08-12

Last updated: 17/08/2020
Sexual Harassment Policy 06.12.2019 (1.33MB) Council Extract-HR Policies 06.12.2019 (17.43KB)

Substance Abuse Policy 06.12.2019

Published 2020-08-12

Last updated: 17/08/2020
Substance Abuse Policy 06.12.2019 (1.06MB) Council Extract-HR Policies 06.12.2019 (17.43KB)

Recruitment and Selection Policy 06.12.2019

Published 2020-12-06

Last updated: 17/08/2020
Recruitment and Selection Policy 06.12.2019 (2.57MB) Council Extract-HR Policies 06.12.2019 (17.43KB)

Cost Containment Policy 2019

Last updated: 17/08/2020
Cost Containment Policy 2019 (613.71KB) Council Extract-Cost Containment Policy 30.09.2019 (38.32KB)

Risk Management Policy 2020

Last updated: 17/08/2020
Risk Management Policy 2020 (268.97KB) Council Extract-Risk Management Policy & Strategy 29.06.2020 (19.27KB)

Records Management Policy 2020

Last updated: 17/08/2020
Records Management Policy 2020 (168.13KB) Council Extract-Records Management Policy 29.06.2020 (18.18KB)

Cash Management & Investment Policy 2020

Last updated: 17/08/2020
Cash Management & Investment Policy 2020 (2.54MB) Council Extract-Budget Related Policies 25.05.2020 (58.68KB)

Virement Policy 2020

Last updated: 17/08/2020
Virement Policy 2020 (1.38MB) Council Extract-Budget Related Policies 25.05.2020 (58.68KB)

Supply Chain Management Policy 2020

Last updated: 17/08/2020
Supply Chain Management Policy 2020 (283.94KB) Council Extract-Budget Related Policies 25.05.2020 (58.68KB)

Supply Chain Management Policy 2021

Please see attached document.

Published 2021-05-26

Last updated: 02/06/2021
Supply Chain Management Policy 2021 (393.03KB)

Asset Management Policy 2021

Published 2021-05-26

Last updated: 02/06/2021
Asset Management Policy 2021 (612.61KB)

TIME-OFF TO ATTEND FUNERAL OR MEMORIAL SERVICE POLICY

Published 2021-06-03

Last updated: 03/06/2021
TIME-OFF TO ATTEND FUNERAL OR MEMORIAL SERVICE POLICY (262.01KB) 20210524 Council Resolution - HR Policies (81.41KB)

COVID-19 WORKPLACE POLICY

Published 2021-06-03

Last updated: 03/06/2021
COVID-19 WORKPLACE POLICY (1.2MB) 20210524 Council Resolution - HR Policies (81.41KB)

RECRUITMENT AND SELECTION POLICY 2020

Published 2021-09-22

Last updated: 22/09/2021
Recruitment and Selection Policy 2020 (468.54KB)

STUDY AID POLICY

Published 2021-09-22

Last updated: 22/09/2021
STUDY AID POLICY (304.82KB)

BURSARY POLICY

Published 2021-09-22

Last updated: 22/09/2021
BURSARY POLICY (651.13KB)

DRESS CODE POLICY

Published 2021-09-22

Last updated: 22/09/2021
DRESS CODE POLICY (216.38KB)

OCCUPATIONAL HEALTH AND SAFETY POLICY

Published 2021-09-22

Last updated: 22/09/2021
OCCUPATIONAL HEALTH AND SAFETY POLICY (489.04KB)

LANGUAGE POLICY

Please see attached document.

Last updated: 19/05/2022
LANGUAGE POLICY (97.37KB)

COMMUNICATION POLICY

PLease see attached document.

Last updated: 19/05/2022
COMMUNICATION POLICY (170.13KB)

COST CONTAINMENT POLICY

Last updated: 06/07/2022
COST CONTAINMENT POLICY (677.08KB)

CREDIT CONTROL AND DEBT MANAGEMENT POLICY

Last updated: 06/07/2022
CREDIT CONTROL AND DEBT MANAGEMENT POLICY (523.98KB)

CUSTOMER CARE POLICY

Last updated: 06/07/2022
CUSTOMER CARE POLICY (421.2KB)

DEMAND MANAGEMENT POLICY

Last updated: 06/07/2022
DEMAND MANAGEMENT POLICY (572.38KB)

FUNDING AND RESERVES POLICY

Last updated: 06/07/2022
FUNDING AND RESERVES POLICY (516.71KB)

INFRASTRUCTURE INVESTMENT AND CAPITOL PROJECTS POLICY

Last updated: 06/07/2022
INFRASTRUCTURE INVESTMENT AND CAPITOL PROJECTS POLICY (478.67KB)

LIQUIDITY POLICY

Last updated: 06/07/2022
LIQUIDITY POLICY (556.07KB)

LONG TERM FINANCIAL PLANNING POLICY

Last updated: 06/07/2022
LONG TERM FINANCIAL PLANNING POLICY (535.44KB)

MANAGEMENT AND ADMINISTRATION OF IMMOVABLE ASSETS POLICY

Last updated: 06/07/2022
MANAGEMENT AND ADMINISTRATION OF IMMOVABLE ASSETS POLICY (689.56KB)

PAYROLL MANAGEMENT AND ADMINISTRATION POLICY

Last updated: 06/07/2022
PAYROLL MANAGEMENT AND ADMINISTRATION POLICY (497KB)

SUPPLY CHAIN MANAGEMENT POLICY

Last updated: 06/07/2022
SUPPLY CHAIN MANAGEMENT POLICY (1.79MB)

TARIFF POLICY

Last updated: 06/07/2022
TARIFF POLICY (607.56KB)

TRAVEL AND SUBSISTENCE POLICY

Last updated: 06/07/2022
TRAVEL AND SUBSISTENCE POLICY (643.13KB)

VIREMENT POLICY

Last updated: 06/07/2022
VIREMENT POLICY (985.36KB)

ASSET MANAGEMENT POLICY

Last updated: 06/07/2022
ASSET MANAGEMENT POLICY (1.78MB)

BORROWING POLICY

Last updated: 06/07/2022
BORROWING POLICY (544.74KB)

BUDGET POLICY

Last updated: 06/07/2022
BUDGET POLICY (995.12KB)

CASH MANAGEMENT AND INVESTMENT POLICY

Last updated: 06/07/2022
CASH MANAGEMENT AND INVESTMENT POLICY (641.42KB)

PREFERENTIAL PROCUREMENT POLICY (REPEALED)

This policy was repealed on 30 May 2022.

Last updated: 06/07/2022
PREFERENTIAL PROCUREMENT POLICY (750.68KB)

INFRASTRUCTURE PROCUREMENT AND DELIVERY MANAGEMENT POLICY (REPEALED)

This policy was repealed on 30 May 2022.

Last updated: 06/07/2022
INFRASTRUCTURE PROCUREMENT AND DELIVERY MANAGEMENT POLICY (REPEALED) (1.43MB)

ANTI- CORRUPTION, FRAUD AND FINANCIAL MISCONDUCT POLICY

Last updated: 26/08/2022
ANTI- CORRUPTION, FRAUD AND FINANCIAL MISCONDUCT POLICY (958.79KB)

ICT Change Management Policy 2022

Updated 2022-12-09

Last updated: 09/12/2022
ICT Change Management Policy 2022 (276.54KB) ICT Change Management Policy 2022 - Annexure A Change Control Form (98.15KB) ICT Change Management Policy 2022 - Annexure B Standard Changes (16.48KB)

ICT User Access Management Policy 2022

Updated 2022-12-09

Last updated: 09/12/2022
ICT User Access Management Policy 2022 (183.78KB)

ICT Operating System Security Controls Policy 2022

Updated 2022-12-09

Last updated: 09/12/2022
ICT Operating System Security Controls Policy 2022 (213.72KB)

ICT Security Controls Policy 2022

Updated 2022-12-09

Last updated: 09/12/2022
ICT Security Controls Policy 2022 (234.12KB)

Municipal Corporate Governance of Information and Communication Technology Policy 2022

Last updated: 26/08/2022
Municipal Corporate Governance of Information and Communication Technology Policy 2022 (174.07KB)

ODM Induction & Orientation Policy 2022

Last updated: 13/10/2022
ODM Induction Orientation Policy 2022 (367.26KB)

ODM Employment Equity Policy 2022

Last updated: 13/10/2022
ODM Employment Equity Policy 2022 (573.04KB)

ODM Grievance Procedure Policy 2022

Last updated: 13/10/2022
ODM Grievance Procedure Policy 2022 (278.77KB)

ODM Exit Interview Policy 2022

Last updated: 13/10/2022
ODM Exit Interview Policy 2022 (307.06KB)

RECRUITMENT AND SELECTION POLICY 2022

Last updated: 13/10/2022
RECRUITMENT AND SELECTION 2022 (1.59MB)

EXTERNAL BURSARY POLICY 2022

Last updated: 26/08/2022
EXTERNAL BURSARY POLICY 2022 (188.41KB)

Education Training & Development Policy 2022

Last updated: 26/08/2022
Education Training & Development Policy 2022 (353.01KB)

PROMOTION POLICY 2022

Last updated: 29/08/2022
PROMOTION POLICY 2022 (60.79KB)

SHIFT LEADER POLICY 2022

Last updated: 29/08/2022
SHIFT LEADER POLICY 2022 (55.06KB)

Records Management Policy

Published 2022-12-13

Updated 2023-12-04

Last updated: 29/08/2024
Records Management Policy 2022 (220.18KB) Council Resolution 20221205 Policies (489.16KB) Council Resolution_Records Policy-20231204 (300.22KB)

Housing Subsidy Policy 2022

Last updated: 13/12/2022
Housing Subsidy Policy 2022 (169.66KB) Council Resolution 20221205 Policies (410.6KB)

Protection of Personal Information Act Policy 2022

Last updated: 19/12/2022
Protection of Personal Information Act Policy 2022 (279.19KB) Council Resolution 20221205 Policies (410.6KB)

Subsistence & Travel Policy 2022

Last updated: 19/12/2022
Subsistence & Travel Policy 2022 (236.38KB) Council Resolution_Item A40 20221205 (410.6KB)

PREFERENTIAL PROCUREMENT POLICY 2023

This policy replaces the previously repealed policy.

Last updated: 02/02/2023
PREFERENTIAL PROCUREMENT POLICY 2023 (419.95KB)

Risk Management Policy 2022-2023

Published 2023-03-31

Last updated: 31/03/2023
Revised Risk Management policy revised 2022-2023 (487.27KB)

Unauthorised, Irregular, Fruitless and Wasteful Expenditure (UIFW) Reduction Plan & Policy

Published 2023-05-05

Last updated: 18/05/2023
(UIFW) Reduction Plan & Policy (1019.43KB)

POLICIES_29 MAY 2023

Published 2023-06-23

Last updated: 06/07/2023
ASSET MANAGEMENT POLICY 20230529 (1.46MB) BORROWING POLICY 20230529 (237.66KB) BUDGET POLICY 20230529 (688.49KB) CASH MANAGEMENT POLICY 20230529 (341.22KB) COST CONTAINMENT POLICY 20230529 (356.09KB) CREDIT CONTROL AND DEBT MANAGEMENT POLICY 20230529 (211.35KB) CUSTOMER CARE POLICY 20230529 (106.04KB) DEMAND MANAGEMENT POLICY 20230529 (262.76KB) FUNDING AND RESERVES POLICY 20230529 (204.19KB) SCM FOR INFRASTRUCTURE PROCUREMENT POLICY (REPEALED) 20230529 (1.2MB) INFRASTRUCTURE INVESTMENT AND CAPITAL PROJECTS POLICY 20230529 (166.07KB) VIREMENT POLICY 20230529 (712.38KB) LIQUIDITY POLICY 20230529 (254.1KB) LONG TERM FINANCIAL PLANNING POLICY 20230529 (225.11KB) MANAGEMENT AND ADMINISTRATION OF IMMOVABLE ASSETS POLICY 20230529 (374.95KB) PREFERENTIAL PROCUREMENT POLICY 20230529 (367.8KB) PAYROLL MANAGEMENT AND ADMINISTRATION POLICY 20230529 (188.99KB) SUPPLY CHAIN MANAGEMENT POLICY 20230529 (1.48MB) TARIFF POLICY 20230529 (300.16KB) SUBSISTENCE AND TRAVEL POLICY 20230529 (315.47KB) COUNCIL RESOLUTION_BUDGET POLICIES 20230529 (254.29KB) ACTING, SECONDMENT AND ADDITIONAL ALLOWANCE POLICY 20230529 (598.64KB) EXPANDED PUBLIC WORKS PROGRAMME (EPWP) POLICY 20230529 (802.49KB)

POLICIES_23 JUNE 2023

Published 2023-06-27

Last updated: 06/07/2023
MPAC TERMS OF REFERENCE 20230623 (246.7KB) RISK MANAGEMENT IMPLEMENTATION PLAN 20230623 (175.99KB) RISK MANAGEMENT POLICY 20230623 (1.91MB)

Bad Debt Provision Policy 2023

Published 01.02.2024

Last updated: 01/02/2024
Bad Debt Provision Policy 2023 (99.18KB) Council Resolution_Bad Debt 2023 (188.65KB)

Bad Debt Write-Off Policy 2023

Published 01.02.2024

Last updated: 01/02/2024
Bad Debt Write-Off Policy 2023 (158.28KB) Council Resolution_Bad Debt 2023 (188.65KB)

Cash Management & Investment Policy 2023

Published 01.02.2024

Last updated: 01/02/2024
Cash Management & Investment Policy 2023 (178.69KB) Council Resolution_Cash Management & Investment Policy 2023 (505.93KB)

Draft Supply Chain Management Policy 2024

Published 2024.02.02

Last updated: 02/02/2024
Draft Supply Chain Management Policy 2024 (256KB)

PREFERENTIAL PROCUREMENT POLICY 2024

Published 2024-05-31

Last updated: 31/05/2024
Preferential Procurement Policy 2024 (120.92KB)

ACTING, SECONDMENT AND ADDITIONAL ALLOWANCE POLICY

Published 2024-07-17

Last updated: 17/07/2024
Acting, Secondment & Additional Allowance Policy (192.15KB)

TRANSPORT ALLOWANCE POLICY (ESSENTIAL USER)

Published 2024-07-17

Last updated: 03/09/2024
Transport Allowance Policy (Essential User) (1.16MB)

EXPANDED PUBLIC WORKS PROGRAMME POLICY

Last updated: 25/07/2024
EXPANDED PUBLIC WORKS PROGRAMME POLICY (2.36MB)

SUPPLY CHAIN MANAGEMENT POLICY 2024

Published 2024-03-01

Last updated: 09/09/2024
Supply Chain Management Policy 2024 (7.15MB) SCM Policy 2024 - Council Extract (159.15KB)

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